Expenses recorded once, findable forever
Expense tracking fails when receipts live in pockets, inboxes, and glove compartments. Telometris gives every expense a category, a project, a payment source, and a receipt image the moment it happens — one connected record that drives reimbursement, client billing, and project financial performance without being re-entered.
A structured receipt vault
Workers photograph or upload receipts as they spend. Each receipt attaches to a categorized expense on a specific project, instantly verifiable by the administrator who approves it. No shared drive folders, no email threads titled 'receipts??'.
Categories keep spending legible: travel, materials, subsistence, equipment — whatever structure your business uses. Reports then break expenditure down by project, person, and category without manual sorting.
Authorized administrators can record expenses on behalf of users — a practical accommodation for field workers who submit after the fact or teams that centralize expense entry.
How an expense was funded
Telometris records how each expense was funded. A payment source identifies the funding method: a worker's out-of-pocket purchase, a personal payment card, a company account, or another organization-defined source. Each expense carries exactly one payment source.
Funding and reimbursement are separate concepts. Whether the company owes the worker reimbursement depends on how the expense was funded — a worker-funded expense may be reimbursable to the worker, while a company-funded expense is not. The payment source determines this relationship. The expense record itself does not change.
Client billing is independent of how an expense was funded
Whether an expense is billable to a client is governed by the project's billing configuration, not its payment source. A company-funded expense may be billable. A worker-funded, out-of-pocket expense may also be billable. These represent different operational relationships — the expense is a project cost regardless of payment source.
Approved billable expenses may be included on client invoices without recreating the underlying record. The original expense remains the operational record; the invoice line is the financial snapshot presented to the client.
Expenses in project financial performance
Every expense attached to a project contributes to project cost. When an expense is also marked billable, it contributes to billable project value alongside recorded labor. The same record participates in reimbursement, client billing, and reporting without duplication.
Project financial performance in Telometris reflects recorded labor, expenses, and other supported project-specific costs. This is not complete accounting profitability — it is a performance view grounded in the work and financial records already present in the system.
The expense remains the source record
An expense begins as an operational record of a cost associated with work.
That same expense may contribute to project cost, worker reimbursement, client billing, or more than one relationship according to company policy and the implemented workflow.
When an eligible billable expense appears on a client invoice, the invoice line does not become a second unrelated expense. It remains connected to the source record.
Expense → Project cost / Worker reimbursement / Client billing
Common inquiries
Can workers upload receipts from their phone?
Yes. Receipts are photographed or uploaded at the moment of spending and attach directly to a categorized expense on a project.
What is a payment source?
A payment source identifies how an expense was funded — a worker's out-of-pocket purchase, a personal card, a company account, or another organization-defined source. Each expense carries exactly one payment source, which determines whether the company owes the worker reimbursement.
Can a company-funded expense still be billable to the client?
Yes. Whether an expense is billable is independent of how it was funded. A company-funded expense may be billable to the client, and a worker-funded expense may also be billable. Billing eligibility is governed by the project's billing configuration, not the payment source.
Are billable expenses included on client invoices?
Yes. Approved billable expenses may be included on client invoices from the same record — without recreating or re-entering the expense.
Do expenses affect project financial performance?
Yes. Every project expense contributes to project cost in Telometris's project financial performance view. Billable expenses also contribute to billable project value alongside recorded labor.
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